Add a handwritten signature image in classic Outlook

Add your PNG in classic Outlook for Windows

1. Type your name in Inkmivo, choose a style and download the transparent 1200 × 400 PNG.
2. In classic Outlook, open a new message and choose Signature → Signatures. Create a signature or select one in the list.
3. Click the Image button in the signature editor, choose your downloaded PNG and select Insert. If it looks too large, right-click the image, choose Picture → Size and keep Lock aspect ratio selected.
4. Choose whether the signature appears on new messages, replies or both. Save with OK, open a fresh message and send yourself a test email.

Make a signature PNG →

If the image is missing

Check that the right email account and default signature are selected. In classic Outlook, a newly saved signature is not added to the message that was already open; open another message or insert it manually with Signature. Then inspect the received test email, not just the editor.

Use the image you downloaded

Inkmivo supplies a transparent PNG, not an Outlook-ready email template. Keep a copy of the original, resize only if the image takes too much space in the message, and preserve its proportions. Microsoft’s instructions for the image button and resizing are here: Microsoft Outlook Help

New Outlook and the web use different menus

For new Outlook or Outlook on the web, Microsoft directs you to Settings → Accounts → Signatures. Do not follow the classic Windows menu path above in those versions. The available editing controls can differ; check Microsoft’s instructions for the version you use.

What this signature means

The PNG is a picture in an email footer. It does not verify who sent the message or digitally sign the email. If your recipient requires a verified electronic signature, use the method they ask for.